Requesting a DS-2019 for a Visiting Undergraduate Researcher

Undergraduate student researchers must be registered with the UCLA Undergraduate Research Center. Departments must contact the Undergraduate Research Center for information. Complete application instructions are available on their website.

Once the department receives the approval notification from the Undergraduate Research Center, the department can submit the DS-2019 request through MyBruin International by filling out the DS-2019 Initial & Transfer Request Form. Only academic department personnel have the ability to initiate the DS-2019 request through MyBruin International.

The Dashew Center needs at least 15 working days to process the DS-2019 form. Requests should be submitted at least 3 months prior to start date of program to give the visitor enough time to apply for the J-1 visa at the U.S. Embassy and make travel arrangements. Documents and information needed to process the DS-2019 request is outlined below.

Also note the following guidelines when requesting a DS-2019 for undergraduate students:

• They are only eligible for the J-1 “Student Non-Degree” category.
• Programs must be for a minimum 22 days.
• Program activity must equate to a full-time work load (Must be confirmed in memo from faculty supervisor).
• Students must have a ‘substantial’ portion (at least 51%) of their funding coming from a source other than personal or family funds. Such funds may be identified as a scholarship, fellowship, or a grant/award from another organization.
• Visa services fee for non-degree student requests is $340. (See below for more information on fees.)

Copy of the Picture Page of Passports

Copy of the picture page of the passport for the visitor and accompanying dependents if applicable.

Evidence of Financial Support

Minimum required financial support is provided below:

• Scholar : $30,300 per year / $2525 per month
• Spouse : $6,000 per year / $500 per month
• Each Child : $2,667 per year / $222 per month

Visiting student researchers must have a ‘substantial’ portion (at least 51%) of their funding coming from a source other than personal or family funds. Such funds may be identified as a scholarship, fellowship, or a grant/award from another organization.

Include documentary evidence of financial support in English. If supported by UCLA no additional documents are necessary. Acceptable financial documents include:

• Personal funds: A recent bank statement no older than 6 months verifying the required amount of money. ATM receipts are not acceptable documents.
• Family funds from abroad: Bank statements, sponsorship letter, and/or bank letters verifying that EV will receive the required amount of money from their family during the term.
• Government or other sponsoring agency: A signed copy of the scholarship or award letter on official letterhead which states the amount and duration of the award.
• Home country institution/employer: Copy of signed letter from employer on official letterhead indicating the amount and continuation of salary payments during program participation.

Departmental Recharge Information

All fees listed below are required to process a new DS-2019 form. Exceptions may apply. All fees are non-refundable.

$300 Visa Services Fee*

Fee is per DS-2019 request submitted. Scholars fully supported through UCLA 19900/20000 funds are exempt from the $300 visa services fee.

$40 SEVIS User Fee

Fee is per year of appointment. For example, the fee for an appointment over 1 year and less than 2 years will be $80.

$40 J-2 Dependent Fee

Fee is per dependent (spouse or child) and year of appointment. For example, the fee for 2 dependents on a 2 year program will be $160.

$59 jPATH Orientation Fee

Only required for new DS-2019 requests and for programs that are more than 3 months long.

Payment must be submitted through departmental recharge. The Dashew Center cannot accept payment from the visitor.

*The $300 visa processing fee cannot be paid by Contract and Grant (C&G) funds unless the funding source does not involve a federal agency. The fund range for C&G funds are provided on the chart below.

Please see FEE section below.

Resume/CV

Resume/CV of the visitor outlining academic background and professional experience.

Appointment Letter

Memo from the faculty supervisor, addressed to UCLA Exchange Visitor Program. Include the following in the letter:

• the exchange visitor’s name, title of UCLA appointment
• a detailed description of activities the EV will undertake, including breakdown of percentages of duties/activities, i.e., teaching, research, observation, training, attending conferences,
• the site where the research will take place, etc.
• must confirm that the student will be engaged "full-time" in their proposed activity

English Language Proficiency Document

Department sponsors need to determine English proficiency for J-1 exchange visitors in one of 5 ways:

• A UCLA recognized English language test;
• Certification by home academic institution where English is used;
• Certification by English Language School where English training was completed within the past 2 years;
• Copy of signed diploma or signed transcript from U.S. universities or universities in countries where English is the native language; or
• A documented interview conducted by the UCLA faculty advisor either in-person or by videoconferencing, or by telephone if videoconferencing is not a viable option.

English Language Proficiency documentation must be included with all NEW and TRANSFER DS-2019 Requests. English documentation is not required for EXTENSION requests. An applicant whose first language is English and is a citizen of a country in which English is the primary spoken language of daily life (e.g., Australia, Barbados, Canada, Ireland, Jamaica, New Zealand, United Kingdom) is exempt from this requirement.

Undergraduate Research Center Approval

Attach the Approval Form from the Undergraduate Research Center (URC). URC will email this form to the department.

Copy of Previous DS-2019 Forms

Copies of visitor's previous DS-2019 forms are required if they have participated in a J-1 program within the past 2 years.